Homestay Host Agreement Contract
Homestay Host Agreement
The purpose of this agreement is to fully inform hosts of their rights and responsibilities as an Experience America Host “EA” throughout the hosting engagement, hosts are urged to call their EA Homestay Manager with any questions that arise. The signature on the bottom of the form indicates that we understand the contents of this agreement. A copy of this agreement should be kept for your records.
I\We agree to host an Experience America Student. I\We agree to participate in all aspects of EA’s comprehensive Host Certification Process. This process will include an in-home interview with an EA representative and successful completion of our training program. We understand that all members of the household 18 and older must completion a National Criminal Background Check which must be renewed every 3 years. I\We agree that EA does not guarantee placement of students in our home.
As EA Hosts, I\we have a right to:
As EA hosts, I\we agree to abide by the Host Responsibilities Policy which is available on the EA Website and provided as part of this agreement.
As EA hosts, we understand that:
In signing this agreement I\we confirm that all information and statements given in the EA Host Application Forms, the Criminal Background Checks and any additional supplemental information provided to EA is completely accurate and true to the best of our knowledge.
Host shall indemnify, defend, and hold harmless Experience America and its officers, officials, employees, and/or volunteers from and against any and all liability, claims, damage, cost, Expenses, awards, fines, judgments, and attorney fees (including, without limitation, costs, attorney fees, Expert witness fees, and other Expenses of litigation) of every nature arising out of or in connection with Host’s performance of its obligations hereunder, or its failure to comply with any of its obligations contained in this agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of Experience America.
Host Responsibilities Policy
EA hosts are expected to:
Build relationships and support mechanisms for their students
Provide a Duty of Care towards the student
Provide orientation and familiarization
Assist the student with the following:
EA Liaison Activities
Considerations for Short–Term Homestays (2-4 Weeks)
Our short-term Experience America homestay students need a slightly different level of care and attention from their Hosts. These are students who are all coming from one high school, college or educational organization to experience Canadian culture and participate in a study program designed by Experience America. Often these students visit with an administrator or teacher from their school that has certain expectations about how they should conduct themselves during their visit to The United States. The EA team will provide you with the specific requirements for Each group of students prior to their arrival and will ensure you have all your questions answered in regards to those requirements.
Students under 18 years of age
Experience America or the visiting schools representative will operate as the each students, Parent and Legal Guardian in the case where our short-term students are under 18 years of age.
Arrival and Departure Pick up/Drop Off
each set of short-term students you receive will expect a pick up and drop off on their arrival and departure day, at a location specified by EA.
Staying Out Late
If your student is going out please ask them where they are going and approximately what time they will be home. If your student is returning home late in the evening remind them to take a taxi, bus, or other public transportation option, rather than walk.
If your student wants to stay out overnight, they must get Experience America’s approval. If they are permitted to stay out, your student must tell you where they will be staying and leave a contact phone number for you. Please do not encourage your student to invite friends to spend the night with them in your homestay. If your student is persistent, please refer the matter to your EA Coordinator.
Conflict and Communication
We encourage Homestay students to work through issues with their homestay host directly. This is one of the important challenges and cultural learning opportunities presented by the homestay experience. If we can be of assistance please let us know and we are happy to help out. If a serious communication issues arises, please contact EA who will try to resolve the issue through mediation with both parties.
All families are required to supply students with two meals a day; Breakfast and Dinner. Lunches should also be provided to students on the weekends. In some cases this may change for a specific group, which Each host will be notified of prior to accepting a short-term student in to their home.
Host absences overnight or for longer periods
You must organize alternative arrangements for your Homestay student in your absence and obtain approval for these arrangements from EA.
Student absence overnight or for longer periods
Your student must obtain your approval as Host. You should know where your student will be staying, with whom and contact details. If your student is planning a trip away with friends EA must be notified.
If your student develops a mild medical condition requiring medical attention, you may need to assist with transport to a medical appointment. If a serious condition arises, requiring medical treatment, it is expected that the EA and/or the schools representative will take primary responsibility in communicating with the student’s family and making hospital visits.
As your student is living away from home in a foreign country, the student may need time to adjust to expectations in Vancouver concerning matters such as water, Internet or electricity use, communication styles and food. If a serious concern arises, EA should to be advised.
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Document Name: Homestay Host Agreement Contract
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