New York Spring Break Program - Student Code of Conduct 18+
STUDENT RULES AND REGULATIONS
The Experience America program you have elected to attend offers many unique opportunities and experiences. Beyond the educational benefits, the trip offers opportunities to form new friendships and to meet the challenges of independence.
We at Experience America promote a program atmosphere where chaperones and students support one another with genuine respect. As a student participant, it is your responsibility to help make the trip a positive and enjoyable experience for yourself, fellow students, and chaperones. All participants are expected to demonstrate high standards of conduct and to accept personal responsibility and consequences for their actions. You are expected to exhibit honesty, courteousness, and consideration toward others. This includes those in your group, as well as anyone else with whom you may come in contact, such as motorcoach drivers, Course Leaders, guides, and restaurant and hotel staff.
Student conduct that occurs on hotel or university property is subject to these policies and regulations where it adversely affects the health, safety, or security of any other member of the community including students, staff, instructors, or homestay family members. In determining whether or not to exercise jurisdiction over such conduct Experience America will consider the seriousness of the alleged offense, the risk of harm involved, whether the victim(s) are members of the community and/or whether the off-campus conduct is part of a series of actions that occurred both on and off University property.
Experience America is responsible for providing an environment for faculty, staff and students that is free from discrimination and harassment on the basis of categories including race, color national origin, gender, age and sexual orientation/identity. Students are in turn expected to comply with all laws, policies and regulations. Experience America may impose discipline for the commission or attempted commission (including aiding or abetting in the commission or attempted commission) of the following types of violations by students:
Our goal at EXPERIENCE AMERICA is to make this program an educational, safe, and enjoyable experience for everyone. We require your cooperation and commitment to the following behavior standards to help us meet this goal.
Experience America – Standard Cancellation Policy
Note: Student conduct that occurs on hotel or university property is subject to these policies and regulations where it adversely affects the health, safety, or security of any other member of the community including students, staff, instructors, or homestay family members. In determining whether or not to exercise jurisdiction over such conduct Experience America will consider the seriousness of the alleged offense, the risk of harm involved, whether the victim(s) are members of the community and/or whether the off-campus conduct is part of a series of actions that occurred both on and off University property.
Experience America has the specific responsibility for providing prompt and effective responses to all complaints of sex discrimination or harassment for faculty, staff and students. The Office also responds to concerns from faculty and students regarding other forms of discrimination such as, age, religion, national origin, etc. Any member of the faculty or staff, a student or any other person may file a complaint. Complaints may be filed online via email to [email protected] or communicated in person to any Experience America staff member who is responsible for official documentation of the matter.
Experience America is responsible for intake of complaints alleging violations of the policies and regulations, investigation of alleged violations, issuing charges of policy and regulations violations, participating in the informal resolution process, and presentation of conduct violation cases. Each case is handled individually and, while due process is always provided, every procedure outlined in the following section may not be used in a particular case.
Loss of Privileges and Exclusion from Activities
Exclusion from participation in designated privileges and activities for a specified period of time. A Notice of Loss of Privileges will be emailed to the student identifying those sections of the policies or regulations the student is charged with violating and includes a detailed description of the facts supporting the charges. Violation of any conditions in the written Notice of Loss of Privileges, or violation of Experience America policies or regulations during the period of the sanction may be cause for further disciplinary action, normally in the form of dismissal.
A requirement for restitution in the form of reimbursement may be imposed for expenses incurred by Experience America or other parties resulting from a violation of these policies. Such reimbursement may take the form of monetary payment or appropriate service to repair or otherwise compensate for damages. Restitution may be imposed on any student who alone, or through group or concerted activities, participates in causing the damages or costs.
Activity Release of Liability
The “Denmark New York Spring Break” program includes all services provided as a part of the comprehensive program: Education, Room/Board, Activities, Transportation, Meals, and all other services. Activities may include tours in and around New York, and recreational activities organized by Experience US LLC (“Experience America”), of 4556 University Way NE #200 Seattle, WA 98105 and/or use of the property, facilities and services of Experience America. In exchange for participation in the “Denmark New York Spring Break” I agree for myself and (if applicable) for the members of my family, to the following:
I agree to observe and obey all posted rules and warnings, and further agree to follow any oral instructions or directions given by Experience America, or the employees, representatives or agents of Experience America.
I recognize that there are certain inherent risks associated with the above described activity and, as lawful consideration for being able to participate in the Program, I assume full responsibility for personal injury to myself and (if applicable) my family members, and further release and discharge Experience America, its agents, officers, directors, and employees for injury, loss or damage arising out of my or my family’s use of or presence upon the facilities of Experience America, whether caused by the fault of myself, my family, Experience America or other third parties.
I agree to indemnify and defend Experience America against all claims, causes of action, damages, judgments, costs or expenses, including attorney fees and other litigation costs, which may in any way arise from my or my family’s use of or presence upon the facilities of Experience America.
I agree to pay for all damages to the facilities of Experience America caused by my or my family’s negligent, reckless, or willful actions.Any legal or equitable claim that may arise from participation in the above shall be resolved under Washington State law.
By agreeing to the terms and conditions you are indicating that you have read and fully understood the policies stated above, and agree to voluntarily surrender any legal rights which do not abide by them.
Loss or Damage to Experience America Property
As a part of the “Denmark New York Spring Break” program students may receive property from Experience America such as a smart phone if they would like to use one of our smart phones. Any damage to Experience America property will be at the cost of the student and their family if there is damage or if they fail to return the property at the end of the program.
By agreeing to the terms and conditions you are agreeing to abide by the above stated property rules.
Student Hotel Obligations and Waiver
By agreeing to the terms and conditions you are entering into a contract regarding the Hotel Stay of this program. You agree to the following requirements regarding your Hotel Stay.
Students should keep their bedroom clean and respect the hotel room and facilities at all times. Students should clean up after yourself in all areas of the hotel and remain considerate of the hotel and keep noise to a minimum. Students should behave courteously in the hotel and with their roommates and communicate in a respectful way. Students should also take responsibility for their own basic needs and communicate any problems or concerns to Experience America staff.
Ask permission of your Experience America chaperone and program staff before meeting any person who is not a part of this program. At no time should you meet any person without talking with an Experience America staff member throughout the entire program and at no time should you bring any person to the hotel room or anywhere on the program who is not a part of the Experience America program without asking and getting confirmation from Experience America staff. In the case that students wish to meet a friend or family member on this program, Experience America will need the approval of your parent or guardian in regards to meeting this specific person and we will be checking you in and out of this meeting with the approval and rules set out by your designated parent or guardian.
Leaving the Hotel
For no reason whatsoever should you leave your hotel room at night or walk off the hotel property unless you are with an Experience America staff member. If for any reason you decide to leave the hotel without telling Experience America staff, this will result in immediate dismissal from the program and you will be put on a flight at your own expense back to meet your family back home. This will be a part of the dismissal process that was laid out in this code of conduct and terms of agreement document.
Advise your Experience America Program Directors and Managers and Staff immediately of any concerns regarding your health or welfare so we can ensure safety and security on our programs for our students and the appropriate communication with families.
In case of an emergency, the care provider(s) should first try to contact your Experience America designated chaperones which will be given to you and assigned before the program. If you are unable to reach them for any reason you will be given Experience America emergency contact information which you can reach at any time. If for some reason they cannot be reached, the care provider should then contact the following person(s) in the order listed below:
Student agrees to INDEMNIFY, DEFEND and HOLD HARMLESS Experience US LLC “Experience America” and Experience America, its agents, officers, directors and employees, from and against any and all current and future claims, actions, suits, procedures, costs, expenses, damages and liabilities, including attorney’s fees brought against Experience America as a result of any issue related or associated with the Hotel or the Student, including but not limited to the loss of property, personal injury, illness, accident or death sustained by the Student or any guest thereof, or any member of the Homestay Family or guests thereof incurred as a result of any action taken by the student.
Although Experience America introduces the parties, and may assist in facilitating a contract between the Student and the Hotel, any agreement for a Hotel or related services shall be between the Student and the Experience America Chaperones and shall not be between either party and Experience America is not liable to either party in regards to the obligations of any housing or lodging agreement or related services. Accordingly, The Student agrees to INDEMNIFY, DEFEND and HOLD HARMLESS Experience America from and against any and all current and future claims, actions, suits, procedures, costs, expenses, damages and liabilities, including attorney’s fees brought against Experience America as a result of any issue or any dispute between the Hotel, Experience America staff and Student, or any related or associated individual.
By signing and agreeing to all terms and conditions presented in this contract:
Code of Conduct
Loss or Damage to Property
Student Hotel Obligation and Waiver
Authorization of Medical Treatment; and
Waiver of Liability
I acknowledge that I have read its contents and warning, that I understand its contents and warning, and that I agree to its terms.
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If you have questions about the contents of this document, you can email the document owner.
Document Name: New York Spring Break Program - Student Code of Conduct 18+
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